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Clery

10-1-2010                DOWNLOAD A PDF

GUILFORD TECHNICAL COMMUNITY COLLEGE CAMPUS SAFETY REPORTING REQUIREMENTS

• Guilford Technical Community College has a Campus Police Department with duly sworn police officers who have the power of arrest under North Carolina law. These officers may arrest for any criminal offense committed in their presence under North Carolina subject matter jurisdiction and may arrest for any criminal offense on any college property that is owned, leased or rented and on any roadway that runs through or adjacent to college property. The Campus Police Department works in conjunction with state and local law enforcement authorities on the solution of crimes committed on or off the campuses. At present, the Campus Police Department does not have written memoranda of understanding with state or local law enforcement agencies but has always worked closely with them for the solution of all crimes. The Guilford Technical Community College Campus Police Department urges all students, faculty, staff and visitors to the college to promptly report any and all crimes to the campus police department or to the appropriate police agency. Crime is everyone's responsibility and it cannot be contained if it is not reported.
• In the event of an emergency, emergency notifications will be issued "without delay, and take into account the safety of the community." The only exception is if doing so would "compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency." The first priority is containing the emergency. The next priority is issuing a notification, and that, after confirmation, must be done before anything else unless it is necessary to contain the emergency. This determination will be made "in the professional judgment of responsible authorities" and not personnel without emergency response expertise. Only an emergency notification will be issued immediately. However more adequate follow-up information will be forth coming as the situation allows and the circumstances dictate.
• Guilford Technical Community College notifies personnel of emergencies by means of E2Campus-a texting system that directs messages to phones and computers once an individual signs up for the service. This service is offered free of charge by the college to all faculty, staff and students. The college is also in the process of making final installation of an external siren/speaker mass notification system on all campuses. The college is also in the process of connecting all monitors and external electronic signs so that an emergency message may also be scrolled across them as another means of emergency notification.
• The college will annually disclose procedures for testing their emergency response and evacuation procedures. This refers to testing the overall emergency response procedures, not just the emergency notification system, which will also be tested. The Clery law defines regularly scheduled drills, exercises and appropriate follow-through activities, designed for assessment and evaluation of emergency plans and capabilities. Such testing may be announced or unannounced. The test will be documented and the documentation of each test will be maintained for seven years. A real world response cannot be counted as the college's annual test.

* Such activities are defined as:

1. Drill-a drill is a coordinated, supervised exercise activity, normally used to test a single specific operation or function. With a drill, there is no attempt to coordinate organizations or fully activate the emergency Operations Center (EOC).
2. Tabletop exercise-a tabletop exercise is a facilitated analysis of an emergency situation in an informal, stress-free environment. It is designed to elicit constructive discussion as participants examine and resolve problems based on existing operational plans and identify where those plans need to be refined.
3. Functional exercise-a functional exercise is a fully simulated interactive exercise that tests the capability of an organization to respond to a simulated event. The exercise tests multiple functions of the organization's operational plan. It is a coordinated response to a situation in a time-pressured, realistic simulation.
4. Full-scale exercise-a full-scale exercise simulates a real event as closely as possible. It is an exercise designed to evaluate the operational capability of emergency management systems in a highly stressful environment that simulates actual response conditions. To accomplish this realism, it requires the mobilization and actual movement of emergency personnel, equipment and resources. Ideally, the full-scale exercise should test and evaluate most functions of the emergency management plan or operational plan.

• The college does not maintain any student housing, either owned or controlled. On-campus student housing facility is defined by Cleary as any student housing facility that is owned or controlled by the institution, or is located on property that is owned or controlled by the institution, and is within the reasonably contiguous geographic area that makes up the campus is considered an on-campus student housing facility. This includes a dormitory or other residential facility for students that are located on an institution's campus.