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Institutional Vehicle Policy

Reserving an Institutional Vehicle

Contact the Buildings Maintenance Office, Machinery Hall, extension 2386.

Have the following information available:

• Date(s) vehicle(s) requested
• Number of vehicles needed
• Size of vehicle(s) required (number of passengers)
• Department Budget Travel Code - REQUIRED
• Destination and time of departure and return

Travel Day

The assigned vehicle, key, travel log with Insurance information, and gasoline credit card (if extended trip) can be picked up at Buildings Maintenance during normal work hours, Monday - Friday 6:30 AM until 5:00 PM.

If a credit card is required, your driver's license number will be requested on the credit card sign-out sheet.

Your personal vehicle may be parked in the designated institutional vehicle spot for the duration of your travel.

Return of Vehicle

• Return the vehicle to the designated parking spot.
• Remove all personal items and trash from the vehicle.
• Secure doors and windows.
• Return key, travel log, and credit card with any receipts to Buildings Maintenance during normal work hours.
• If the Buildings Maintenance office is closed, a drop box has been provided on the exterior wall, beside of the entrance door, for return of the vehicle key and travel log.